Postings header

Accounting > Post

In all tabs of the Post menu entry, an identical header is displayed. The contained elements and the corresponding functions are described below.

• [FY/MONTH/JOURNAL]
  Click this button to display the Select fiscal year window, see Fiscal year.

• [EDIT]
  Click this button to display the EDIT context menu. The following menu entries are displayed:

  • Cash book takeover
    Click this menu entry to take over automatically cash payments registered in the cash book. The Cash book takeover window is displayed, see Cash book takeover.

  • Bank data takeover
    Click this menu entry to take over automatically bank transactions registered in the Payment processing module. This option is only displayed if the Payment processing module is installed. The Bank data synchronizing window is displayed, see Bank data takeover.

  • Process
    Click this menu entry to process several postings simultaneously. The Process postings window is displayed, see Process.

  • Delete
    Click this menu entry to delete several postings simultaneously. The Delete postings window is displayed, see Delete.

  • Lock months
    Click this menu entry to lock one or several months for postings. The Lock months window is displayed, see Lock months.

  • Balance carried forward
    Click this menu entry to carry forward balances from one fiscal year to the next one. The Balance carried forward: step 1 window is displayed, see Balance carried forward.

  • Foreign currency wizard
    Click this menu entry to post currency exchange differences automatically. The Foreign currency wizard window is displayed, see Foreign currency wizard.

  • Supplier receipts
    Click this menu entry to post specifically supplier receipts. This option is only displayed if the Supplier receipts + payment proposal list plug-in has been installed. The Supplier receipts window is displayed, see Supplier receipts.

• [EVALUATIONS]
  Click this button to display the EVALUATIONS context menu. The following menu entries are displayed:

  • Account balance
    Click this menu entry to display the Account balance window, see Account balance.

  • Account sheet
    Click this menu entry to display the Account sheet window, see Account sheet.

  • Journal
    Click this menu entry to display the Journal window, see Journal.

  • Balance list
    Click this menu entry to display the Balance list window, see Balance list.

  • Open items
    Click this menu entry to display the Open items window, see Open items.

  • BWA
    Click this menu entry to display the BWA window, see BWA.

  • ProfitCenter
    Click this menu entry to display the ProfitCenter window, see ProfitCenter.

  • Cost object comparison
    Click this menu entry to display the Cost object comparison window, see Cost object comparison.

  • Other
    Click this menu entry to display the sub-menu. The following menu entries are displayed:
    • Chart of accounts, see Chart of accounts.
    • Deb./Cred., see Deb./cred..

• Fiscal year XXXX/Month X/Journal X
  The currently selected fiscal year, month and journal are displayed. This field is read-only. To change the fiscal year or the posting period, click the [FY/MONTH/JOURNAL] button. For detailed information, see Select a fiscal year.

• (Leftward arrow)
  Click this button to display the Post extras search side bar. For detailed information about the search bar, see Search.

Cash book takeover

Accounting > Post > Button EDIT > Menu entry Cash book takeover

The list displays all cash payments registered in the cash book, which can be taken over automatically in the Accounting module. All fields are read-only, except for those in the T column.

• Seq. no.
  Sequential number as registered in the cash book.

• T (Take over)
  Click the checkbox to select the payment. The [SAVE] button is unlocked.

• PP
  Posting period as registered in the cash book.

• Jnl
  Journal as registered in the cash book.

• Turnover
  Turnover value as registered in the cash book. Revenues display a positive sign. Expenditures display a negative sign.

• Contra Account
  Contra account as registered in the cash posting.

• Receipt 1
  Receipt 1 number as registered in the cash book.

• Receipt 2
  Receipt 2 number as registered in the cash book.

• Date
  Date as registered in the cash book.

• Account
  Account as registered in the cash book.

• Cst 1
  Cost 1 as registered in the cash book.

• Cst 2
  Cost 2 as registered in the cash book.

• Text
  Posting text as registered in the cash book.

• [SELECT ALL]
  Click this button to select all postings in the list.

• [SELECT NOTHING]
  Click this button to deselect all postings in the list.

• Amount
  Total amount of all postings in the cash book.

An individual posting from the cash book can be selected and partially edited before takeover. Click the posting to be edited. Its details are displayed in the input line.

• Seq. no.
  This field displays the posting sequential number and cannot be modified.

• Turnover
  This field displays the turnover and cannot be modified.

• Contra account
  Click the field to edit the contra account number, if necessary. This field is mandatory.

  After you have entered at least two numbers in the field, a list is displayed below the field with all accounts matching the entry. You can select the corresponding account in the list.

• Receipt 1
  Click the field to edit the receipt 1 number.

• Receipt 2
  Click the field to edit the receipt 2 number.

• Date
  This field displays the date and cannot be modified.

• Account
  This field displays the account and cannot be modified.

• Cost 1
  Click the field to edit the cost center number.

• Cost 2
  Click the field to edit the cost object number.

• Text
  Click the field to edit the posting text.

• [POST]
  Click this button to post the edited posting.

• [DELETE]
  Click this button to delete the selected posting. A confirmation window is displayed. Click the [OK] button to delete the selected postings.

• [CLEAR]
  Click this button to clear all input line fields.

• [SPLIT]
  Click this button to split the selected posting. The Split posting window is displayed, see Split posting.

• [SAVE]
  Click this button to take over the selected postings. The button is only unlocked if at least one posting is selected.

• [CANCEL]
  Click this button to cancel any changes. A confirmation window is displayed. Click the [OK] button to close the Cash book takeover window.

Split posting

Accounting > Post > Button EDIT > Menu entry Cash book takeover > Button SPLIT
Accounting > Post > Button EDIT > Menu entry Bank data takeover > Button SPLIT

For a detailed description of this window and the corresponding functions, see Split posting.

Bank data takeover

Accounting > Post > Button EDIT > Menu entry Bank data takeover

The list displays all transactions registered in a selected bank account, which can be taken over automatically in the Accounting module. This function is linked with the Payment processing module, and therefore the Payment processing module must be installed and set up first. This window can also be accessed from the Bank data takeover menu entry in the Payment processing module.

• Bank account
  Click the drop-down list to select the bank account from which data must be imported.

• Load posted
  Select this checkbox to unlock the [SHOW POSTED] button. By default, the checkbox is not selected to reduce system overload and improve performance. This default setting can be changed in the Settings menu entry of the Payment processing module.

• FY/Month
  Click the corresponding drop-down list to select the fiscal year and month of the data to be displayed.

• [RETRIEVE/IMPORT]
  Click this button to display the Retrieve bank data window, see Retrieve bank data.

• [SHOW POSTED]
  Click this button to display all posted transactions.

• [SHOW HIDDEN]
  Click this button to display all hidden transactions.

• [QUICK SEARCH]
  Click this button to display the QUICK SEARCH filter list. The following search criteria are available:

  • Turnover
  • Contra account
  • Receipt 1
  • Receipt 2
  • Account
  • Text
  • Reference
  • Recipient
• [Search bar]
  Enter the search text (letters or numbers). The criteria selected in the QUICK SEARCH filter list is applied to the search.
  • (Cross)
    Click this button to clear the search bar.
  • (Search)
    Click this button to start the search. Alternatively, you can press the ENTER key. All bank data that match the search criteria are displayed in the list below.

The list displays all imported/retrieved bank transactions. Depending on the settings, the displayed columns may vary.

• Seq. no.
  Sequential number of the transaction.

• T (Take over)
  Click the checkbox to select the transaction.

• P (Posting)
  Transaction status. The following statuses are available:

  • (Fully matched)
    The transaction has been fully matched with an open item.
  • (Partially matched)
    The transaction has been partially matched with an open item but there are discrepancies to be checked.
  • (Not matched)
    No matching open item has been found for the transaction.

  If a transaction is manually matched with an open item, an M is displayed in this column.

• S (Search)
  Click the (Search) button in a transaction to search for the corresponding open item. The Search open items window is displayed, see Search open items.

• Turnover
  Turnover value.

• Contra account
  Assigned contra account.

• Receipt 1
  Receipt 1 number, usually the invoice number.

• Receipt 2
  Receipt 2 number.

• Date
  Transaction date.

• Account
  Assigned account.

• Text
  Posting text.

• (Refresh)
  Click this button to update the list of transactions.

• [RESET]
  Click this button to reset the list of transactions.

• (Fully matched) x
  Transactions that are fully matched by the system with an open item are marked green. The x indicates the number of transactions that have been fully matched.

• (Partially matched) x
  Transactions that are partially matched by the system with an open item and must be checked by the user are marked yellow. The x indicates the number of transactions that have been partially matched.

• (Not matched) x
  Transactions that cannot be matched by the system with an open item are marked red. The x indicates the number of transactions that are not matched.

• (Posted) x
  Transactions that have already been posted. The x indicates the number of transactions that have been posted.

• (Hidden) x
  Transactions that are hidden. The x indicates the number of transactions that are hidden.

• [SELECT GREEN]
  Click this button to select all transactions that are fully matched.

• [SELECT YELLOW]
  Click this button to select all transactions that are partially matched.

• [RESET SELECTION]
  Click this button to reset the selection.

The transactions can also be processed manually. Click a transaction in the list to display the available values in the input line fields. You can then enter the missing values as necessary in the corresponding fields.

• Seq. no.
  Transaction sequential number. The sequential number is assigned by the system and cannot be modified.

• Turnover
  Turnover value.

• Contra account
  Contra account number.

• Receipt 1
  Receipt 1 number, usually the invoice number.

• Receipt 2
  Receipt 2 number.

• Date
  Transaction date. Alternatively, click the (Calendar) button to select the date.

• Account
  Account number.

• Cost 1
  Cost center number.

• Cost 2
  Cost object number.

• Text
  Posting text.

• [POST]
  Click this button to add the edited details to the selected transaction.

• [DELETE]
  Click this button to delete the selected transaction. A confirmation window is displayed. Click the [OK] button to delete the selected transaction.

• [CLEAR]
  Click this button to clear all input line fields.

• [SPLIT]
  Click this button to split the selected posting. The Split posting window is displayed, see Split posting.

• [TAKE OVER MARKED]
  Click this button to post the marked transaction(s) in the system.

• [HIDE MARKED]
  Click this button to hide the marked transaction(s).

• [SHOW MARKED]
  Click this button to display the marked transaction(s).

• Last retrieval
  Date and time of last data retrieval/import.

• [LEARN FILE]
  Click this button to open the learn file. The Learn file window is displayed, see Learn file.

• [CANCEL]
  Click this button to cancel retrieving the bank data All changes are rejected. The Bank data synchronizing window is closed.

Retrieve bank data

Accounting > Post > Button EDIT > Menu entry Bank data takeover > Button RETRIEVE/IMPORT

Depending of the account access configured in the Payment processing module, the fields displayed vary.

• Bank
  Click the drop-down list to select the bank account from which the transactions are to be retrieved/imported.

• Account / routing number
  Details of the selected bank account.

• Date from

  • Automatic
    Select this option to retrieve/import all new account transactions since last retrieval.
  • Selection
    Select this option to specify a date. A date field is displayed.

• Import definition
  Click the drop-down list to select the appropriate import definition. All available import definitions are displayed in the list.

  • [Edit]
    If necessary, click the edit button to edit the import definition or create a new one. The Import/export definitions window is displayed, see Import/export definitions.

• CSV file
  Click the [Select file] button to search and select the file to be imported.

• PIN
  Enter the configured pin to retrieve the bank account transactions.

• [CANCEL]
  Click this button to cancel retrieving/importing the bank data. The Bank data synchronizing window is closed.

• [FINALIZE]
  Click this button to finalize retrieving/importing the bank data. The Retrieving bank data notice is displayed.

Search open items

Accounting > Post > Button EDIT > Menu entry Bank data takeover > Button RETRIEVE/IMPORT > Button Search

Static data

• Value date
  Date in which the transaction becomes effective.

• Date
  Date of the transaction.

• Outgoing payment EUR
  Amount to be paid.

• Posting EUR
  Amount to be posted.

• Outstanding
  Outstanding amount.

Quick filter data

• Reference
  Transaction reference details.

• Recipient
  Recipient of the transaction.

Quick filter management

You can select a piece of text in the "Quick filter data" section with the mouse and then click the applicable button to search for the selected text in the corresponding area.

• [SEARCH IN "RECEIPT NUMBER"]
  Click this button to search for the selected text in Receipt number.

• [SEARCH IN "SHOP ORDER NO."]
  Click this button to search for the selected text in Shop order number.

• [SEARCH IN "ACCOUNT NUMBER"]
  Click this button to search for the selected text in Account number.

• [SEARCH IN "CUSTOMER NUMBER"]
  Click this button to search for the selected text in Customer number.

• [SEARCH IN "CUSTOMER/COMPANY"]
  Click this button to search for the selected text in Customer/company.

• [SEARCH IN "BANK ROUTING NUMBER"]
  Click this button to search for the selected text in Bank routing number.

Open items filter and search

• Name / Company
  The selected debtor/creditor or company name is displayed. Alternatively, you can enter a debtor/creditor or company name manually.

• Posting account
  The selected account number is displayed. Alternatively, you can enter a posting account manually.

• Receipt 1
  The selected receipt 1 number is displayed. Alternatively, you can enter a receipt 1 number (invoice number) manually.

• Receipt 4
  The selected receipt 4 number is displayed. Alternatively, you can enter a receipt 4 number manually.

• Balance
  Enter the applicable amount.

• Text
  Enter the applicable posting text.

• Account number
  Enter the applicable bank account number.

• Routing number
  Enter the applicable bank routing number.

• [APPLY]
  Click this button to apply the search criteria and search for matching open items.

Applicable open items

• [X ACTIVE FILTERS]
  Click this button to display the filter menu. The X displays the number of active filters.

The list displays the open items found by the system matching the selected search criteria.

• Seq. no.
  Open item sequential number.

• Date
  Open item date.

• Account
  Debtor/creditor account number.

• Receipt 1
  Receipt 1 number.

• Online shop order no.
  Order number in online shop.

• Status
  Open item status. There are two statuses available:

  • Red
    To be paid.
  • Green
    To be received.

• Balance
  Open item amount.

• Currency
  Open item currency.

• Text
  Open item posting text.

If no open items are found, the No data available notice is displayed.

• (Refresh)
  Click this button to update the list of open items.

• [RESET]
  Click this button to reset the list of open items.

• [TAKE OVER MARKED OPEN ITEMS]
  Click this button to take over the marked open items. The marked open items are then displayed in the Preview of postings to be created section.

Preview of postings to be created

• Seq. no.
  Posting sequential number. The sequential number is automatically assigned by the system.

• Turnover
  Turnover value.

• Currency
  Value currency.

• Discount
  Applicable discount.

• Contra account
  Debtor/creditor account number.

• Date
  Posting date

• Receipt 1
  Receipt 1 number.

• Receipt 2
  Receipt 2 number.

• Text
  Posting text.

• [CANCEL]
  Click this button to cancel taking over the marked open items.

• [FINALIZE]
  Click this button to finalize taking over the marked open items.

Import/Export definitions

Accounting > Post > Button EDIT > Menu entry Bank data takeover > Button RETRIEVE/IMPORT > Button Edit

For a detailed description of this window and the corresponding functions, see Import/export definitions.

Learn file

Accounting > Post > Button EDIT > Menu entry Bank data takeover > Button LEARN FILE

Entries

• [EXCEL] Click this button to display the EXCEL context menu. The following options are available:

  • Export current page
    Click this option to export the entry list page currently displayed. The entry list is exported in Excel format and saved by default in the Downloads folder in your device.

  • Export all
    Click this option to export all entry list pages. The entry list is exported in Excel format and saved by default in the Downloads folder in your device.

    The [EXCEL] button is only displayed if the Statistics module is installed.

The list displays the entries contained in the learn file.

• No.
  Entry number.

• Name
  Entry name (debtor/creditor name).

• Reference
  Reference number.

• 
  Select the checkbox of an entry to edit it. Edit section is displayed.

• [CREATE]
  Click this button to create a new entry. The Add section is displayed.

• [DELETE]
  Click this button to delete an entry. The entry is removed from the entry list.

Add/Edit

When clicking the [CREATE] button, the Add section is displayed. When selecting a checkbox in the entry list, the Edit section is displayed. The fields in the Add and the Edit section are identical.

• Number
  Enter the debtor/creditor number.

• Name
  Enter the debtor/creditor name.

• Description
  Enter a detailed description, if desired.

Search criteria

• Posting date from - to
  Enter the transaction date range. Alternatively, click the (Calendar) button to select a date.

• Value date from - to
  Enter the transaction value date range. Alternatively, click the (Calendar) button to select a date.

• Turnover from - to
  Enter the transaction turnover range.

• Bank accounts
  Click the drop-down list to select the bank account where the transaction is registered. Multiple selection is possible. The following options are available:

  • ALL
    Click this option to select all bank accounts.
  • Bank account
    Click this option to select a specific bank account.

• Reference
  Enter the transaction reference number.

• Recip./Sender name
  Enter the transaction recipient or sender name.

• Account no. or IBAN
  Enter the number or the IBAN of the account where the transaction is coming from.

• Routing no. or BIC
  Enter the routing number or BIC of the bank where the transaction is coming from.

Posting to be created

• Turnover
  The turnover value can only be determined after the posting.

• Contra account
  Double click in the field to enter the contra account number.

• Receipt 1
  Double click in the field to enter the receipt 1 number.

• Receipt 2
  Double click in the field to enter the receipt 1 number.

• Date
  The turnover value can only be determined after the posting.

• Account
  The turnover value can only be determined after the posting.

• Cost 1
  Double click in the field to enter the cost center number.

• Cost 2
  Double click in the field to enter the cost object number.

• Text
  Double click in the field to enter the posting text.

• [SAVE]
  Click this button to save the entry to the learn file.

• [CLEAR]
  Click this button to clear the input fields.

Process

Accounting > Post > Button EDIT > Menu entry Process

• Journal from - to
  Click the drop-down lists to select the journals to be processed. The drop-down lists display all available journals including the postings recorded in each of them. If you want to process only the postings from a single journal, select the same journal in both drop-down lists.

• Month from - to
  Click the drop-down lists to select the months to be processed. If you want to process only the postings from a single month, select the same month in both drop-down lists. The drop-down lists display all available months in the system. The following options are available:

  • 0 - Balances carried forward
  • 1 - 12 - (calendar month)
  • 13 - 15 - Subsequent postings
  • 16 - 25 - Closing postings
  • 99 - General month

• [CANCEL]
  Click this button to cancel any changes. The Process window is closed.

• [OK]
  Click this button to process all postings within the selected period. The Postings processed confirmation window is displayed.

Delete

Accounting > Post > Button EDIT > Menu entry Delete

• Journal
  Click the drop-down list to select the journal containing the postings to be deleted. All available journals including the recorded postings is displayed in the list.

• Seq. nos.
  Enter the range of the sequential numbers to be deleted in the selected journal.

• [CANCEL]
  Click this button to cancel any changes. The Delete window is closed.

• [DELETE]
  Click this button to delete the selected postings.

Lock months

Accounting > Post > Button EDIT > Menu entry Lock months

• - month
  Click the drop-down list to lock or unlock the corresponding month. The following options are available:

  • Bookable
    Select this option to unlock the corresponding month. The selected month will be available for postings.
  • Locked
    Select this option to lock the corresponding month for postings. No further postings will be recorded in the selected month. Any further postings will be recorded in the next available month.

• [CANCEL]
  Click this button to cancel any changes. The Lock months window is closed.

• [OK]
  Click this button to save your selection.

Balance carried forward

Accounting > Post > Button EDIT > Menu entry Balance carried forward

Balance carried forward: Step 1

• Carry forward from FY
  Click the drop-down list to select the fiscal year containing the balance(s) to be carried forward. All available fiscal years prior to the currently selected fiscal year are displayed in the list.

• Range from - to
  Click the drop-down list to select the account class range containing the balance(s) to be carried forward. The following options are available:

  • 01: Financial accounts
  • 02: Impersonal accounts
  • 03: Input tax + VAT
  • 04: P&L
  • 05: Open items debtors
  • 06: Open items creditors

• Posting date
  Enter the posting date for the balance(s) carried forward.

  By default, the system displays the first day of the new fiscal year. This can be modified simply by typing in the desired posting date.

• Cost accounting
  Select the applicable checkbox(es) for the balances to be carried forward. The following checkboxes are available:

  • Cost centers
    Select this checkbox to carry forward the cost centers.
  • Cost object
    Select this checkbox to carry forward the cost object.
  • Inactive cost centers/object
    Select this checkbox to carry forward inactive cost centers and objects.

  This field and the corresponding checkboxes are only displayed when cost centers and/or cost objects have been created in the fiscal year from which the balance is carried forward.

• Delete old balances carried forward from selected FY
  Select this checkbox to delete the old balance(s) carried forward from the selected fiscal year. Previous balances carried forward will be replaced by the new balances carried forward. The original postings in the previous fiscal year are not deleted.

• [CANCEL]
  Click this button to cancel all changes. The Balance carried forward: Step 1 window is closed.

• [CONTINUE]
  Click this button to proceed to the next step. The Retrieve account balances window is displayed.

Retrieve account balances

• Carry forward from FY
  The previously selected fiscal year is displayed. This field is read-only.

• Range from - to
  The previously selected account class range is displayed. These fields are read-only.

• Date
  The previously selected posting date is displayed. This field is read-only.

• Accounts
  Select the accounts for the balance(s) carried forward. All available accounts containing a balance to be carried forward are displayed together with the balance amount. The balance amount can be both positive or negative.

  Hold the Ctrl (Control) key and click each account with the left mouse button to select multiple accounts simultaneously.

• Delete old balances carried forward from selected FY
  The previously selected option is displayed. This field is read-only.

• [BACK]
  Click this button to go back to the previous step. The Balance carried forward: Step 1 window is displayed.

• [CANCEL]
  Click this button to cancel all changes. The Retrieve account balances window is closed.

• [CONTINUE]
  Click this button to proceed and carry the selected balances forward. The Balance carried forward completed pop-up window is displayed. The Carry balances forward window is displayed.

Carry balances forward

• Carry forward from FY
  The previously selected fiscal year is displayed. This field is read-only.

• Range from - to
  The previously selected account class range is displayed. These fields are read-only.

• Date
  The previously selected posting date is displayed. This field is read-only.

• [CLOSE]
  Click this button to close the Carry balances forward window.

• [CANCEL]
  Click this button to cancel all changes. The Carry balances forward window is closed.

Foreign currency wizard

Accounting > Post > Button EDIT > Menu entry Foreign currency wizard

• Fiscal year
  Click the drop-down list to select the applicable fiscal year. All available fiscal years are displayed in the list.

• Range of accounts
  Click the drop-down list to select the applicable accounts. The following options are available:

  • Open items debtors and creditors
    Select this option to check for exchange rate differences in debtors and creditors accounts.
  • Open items debtors
    Select this option to check for exchange rate differences in debtors accounts.
  • Open items creditors
    Select this option to check for exchange rate differences in creditors accounts.
  • Individual
    Select this option to enter a self-defined account number range. When selecting this option, the fields (from - to) are displayed. Enter the applicable account number range in these fields.

• Posting date
  Click the (Calendar) button to select a posting date. Alternatively, you can directly enter a posting date in the format DD.MM.YYYY.

• [BACK]
  This button is inactive, as there are no previous steps.

• [CONTINUE]
  Click this button to proceed to the next step. A window for account selection is displayed.

Account selection

• Account selection
  Click the drop-down list to select an account. You can select a single or multiple accounts. All available accounts containing the exchange rate difference(s) to be posted are displayed.

• [BACK]
  Click this button to go back to the previous step.

• [CONTINUE]
  Click this button to post the exchange rate difference(s) in the applicable revenues or expenses accounts.

Supplier receipts

Acquire a supplier receipt

Accounting > Post > Button EDIT > Menu entry Supplier receipts > Tab Acquire

• /Folder/Document file name Page x
  This path displays the file location, name and page.

• 
  Click this button to display the previous document.

• 
  Click this button to display the next document.

• 
  Click this button to display the first page of the selected document.

• 
  Click this button to display the previous page of the selected document.

• 
  Click this button to display the next page of the selected document.

• (-)
  Click this button to zoom in the selected document.

• (+)
  Click this button to zoom out the selected document.

• Download file
  Click this button to download the document.

• Turnover
  Enter the turnover value to be posted. This field is mandatory.

• ContraAcct
  Enter the appropriate contra account. This field is mandatory.

  After you have entered at least three characters in the field, a list is displayed with all accounts matching the entry. You can select the corresponding account in the list.

• Reference 1
  Enter an applicable reference value.

• Reference 2
  Enter an applicable reference value.

• Date
  Enter the posting date. The valid date format is DDMMYY. This field is mandatory.

• Supplier
  Enter the applicable supplier account. This field is mandatory.

  After you have entered at least three characters in the field, a list is displayed with all accounts matching the entry. You can select the corresponding account in the list.

• Posting text
  Enter an appropriate posting text. This field is mandatory.

• Payment target
  Click the drop-down list to select the appropriate payment target. If a payment target is configured in the supplier settings, it is preselected. The following options are available:

  • 1 - 8 d 2%, 30 d net
  • 2 - 30 d net

• Exchange rate
  Enter the applicable exchange rate.

• Cost center
  Enter the appropriate cost center.

• Cost object
  Enter the appropriate cost object.

• Commentary for auditors
  Enter any relevant comments for potential auditors.

• [ACQUIRE]
  Click this button to post the receipt in the system.

• [SPLIT]
  Click this button to perform a split posting. The Breakdown posting window is displayed, see Breakdown posting.

Overview

Accounting > Post > Button EDIT > Menu entry Supplier receipts > Tab Overview

• [QUICK SEARCH]
  Click this button to display the QUICK SEARCH filter list. The following search criteria are available:

  • Status
  • Supplier
  • ContraAcct
  • Doc
  • Reference 1
  • Reference 2
  • Posting text
  • Date
  • Amount
  • Flag
  • Comment
  • Comments
  • Reason for rejection
  • Created by
  • Modified by
  • Date (creation)
  • Date (modification)
  • Rejected
  • Supervisor
  • Cost center
  • Cost object
• [Search bar]
  Enter the search text (letters or numbers). The criteria selected in the QUICK SEARCH filter list is applied to the search.
• (Cross)
  Click this button to clear the search bar.

• (Search)
  Click this button to start the search. Alternatively, you can press the ENTER key.

• [X ACTIVE FILTERS]
  Click this button to display the filter menu. The X displays the number of active filters.

  • ACTIVE
    Select the checkbox to activate the corresponding search criteria.

  • FILTER BY
    The following filter values are available:

  • Status
    Click the drop-down list to select one or several of the following filter criteria:

    • New
    • Released
    • Rejected
    • Completed

  • Supplier
    Enter the appropriate supplier account.

  • ContraAcct
    Enter the appropriate contra account.

  • Reference 1
    Enter an appropriate reference value.

  • Reference 2
    Enter an appropriate reference value.

  • Posting text
    Enter an appropriate posting text.

  • Date
    Click the drop-down list to select the applicable search criteria:

    • =
      Search for an exact date.
    • between
      Search for a date range.
    • before
      Search for a period up to a specific date.
    • after
      Search for a period after a specific date.

    Click the (Calendar) button to select a date. Alternatively, you can directly enter a date in the format mm/dd/yy.

  • Payment target
    Click the drop-down list to select the applicable payment target. The following options are available:

    • 1 - 8 d 2%, 30 d net
    • 2 - 30 d net

  • Created by
    Enter the name of the applicable user.

  • Modified by
    Enter the name of the applicable user.

  • Rejected by
    Enter the name of the applicable user.

  • Date (creation)
    Click the drop-down list to select the applicable search criteria:

    • =
      Search for an exact date.
    • between
      Search for a date range.
    • before
      Search for a period up to a specific date.
    • after
      Search for a period after a specific date.

    Click the (Calendar) button to select a date. Alternatively, you can directly enter a date in the format mm/dd/yy.

  • Date (modification)
    Click the drop-down list to select the applicable search criteria:

    • =
      Search for an exact date.
    • between
      Search for a date range.
    • before
      Search for a period up to a specific date.
    • after
      Search for a period after a specific date.

    Click the (Calendar) button to select a date. Alternatively, you can directly enter a date in the format mm/dd/yy.

  • Rejected
    Click the drop-down list to select the applicable filter criteria. The following options are available:

    • No
    • Yes

  • Supervisor
    Enter the name of the applicable supervisor.

  • [CANCEL]
    Click this button to cancel the filter selection. The filter menu is closed.

  • [APPLY]
    Click this button to apply the filter criteria. The filter menu is closed.

The list displays all available supplier receipts. Depending on the settings, the displayed columns may vary. All fields are read-only.

• Status
  Status of the supplier receipt. Each status is identified with a different color code. Hover over the status icon with the mouse to reveal its meaning. The following statuses are available:

  • New
  • Released
  • Rejected
  • Completed

  The Supplier receipts feature works together with the Purchasing module, where the supplier receipts are checked and released (or rejected) by the assigned supervisor. The status changes accordingly in both modules. For detailed information, see Post a supplier receipt.

• Supplier
  Supplier account number.

• ContraAcct
  Contra account number.

• Doc
  Click the icon to display the acquired receipt in a new window. The Attached document window is displayed, see Attached document.

• Reference 1
  Reference 1 value.

• Reference 2
  Reference 2 value.

• Posting text
  Posting text.

• Date
  Date of the receipt.

• Amount
  Turnover amount.

• Payment target
  Selected payment target.

• Flag
  Color name. The color name is only displayed, if the receipt has been flagged in the Purchasing module.

• Comment
  Comment. The comment is only displayed if a comment has been added by flagging the receipt in the Purchasing module.

• Comments
  If further comments have been added, the (Comment) icon is displayed. Click the icon to display the comment(s) in a new window.

• Reason for rejection
  If the receipt has been rejected and a reason has been entered, the (Comment) icon is displayed. Hover over the icon to display the comment.

• Created by
  User name of the user who created the receipt.

• Modified by
  User name of the user who edited the receipt.

• Rejected by
  User name of the user who rejected the receipt.

• Date (created)
  Creation date.

• Date (modification)
  Modification date.

• Rejected
  If rejected, a struck-through red-colored Yes is displayed.

• Supervisor
  User name of the user who supervised the receipt.

• (First page)
  Click this button to go to the first page.

• (Previous page)
  Click this button to go to the previous page.

• (Next page)
  Click this button to go to the next page.

• (Last page)
  Click this button to go to the last page.

• Page
  Enter a page number to go to the entered page.

• (Refresh)
  Click this button to update the receipt list.

• [RESET]
  Click this button to reset the receipt list view.

Financial accounting takeover

Accounting > Post > Button EDIT > Menu entry Supplier receipts > Tab Financial accounting takeover

• 
  Select the checkbox to select a receipt for takeover and unlock the entry line in the bottom. If you select the checkbox in the header, all receipts in the list are selected.

The list displays all receipts with Released status.

• Supplier
  Supplier account number.

• ContraAcct
  Contra account number.

• Doc
  Click the button to display the acquired receipt in a new window. The Attached document window is displayed, see Attached document.

• Reference 1
  Reference 1 value.

• Reference 2
  Reference 2 value.

• Posting text
  Posting text.

• Date
  Date of the receipt.

• Amount
  Turnover amount.

• Payment target
  Selected payment target.

• Flag
  Color name. The color name is only displayed, if the receipt has been flagged in the Purchasing module.

• Comment
  Comment. The comment is only displayed if a comment has been added by flagging the receipt in the Purchasing module.

• Comments
  If further comments have been added, the (Comment) icon is displayed. Click the icon to display the comment(s) in a new window.

• Reason for rejection
  If the receipt has been rejected and a reason has been entered, the (Comment) icon is displayed. Hover over the icon to display the comment.

• Cost center
  Number of assigned cost centers.

• Cost object
  Number of assigned cost object.

• Split posting
  Indication if the receipt is split to postings. The following options can be displayed:

  • No
  • Yes

• Exchange rate
  Number of exchange rates.

• (First page)
  Click this button to go to the first page.

• (Previous page)
  Click this button to go to the previous page.

• (Next page)
  Click this button to go to the next page.

• (Last page)
  Click this button to go to the last page.

• Page
  Enter a page number to go to the entered page.

• (Refresh)
  Click this button to update the receipt list.

• [RESET]
  Click this button to reset the receipt list view.

The input line is unlocked if at least one checkbox is selected.

• Turnover
  Click the field to edit the turnover amount.

• ContraAcct
  Click the field to edit the contra account number.

• Reference 1
  Click the field to edit the receipt 1 value.

• Reference 2
  Click the field to edit the receipt 2 value.

• Date
  Click the field to edit the date. The valid date format is DDMMYY.

• Supplier
  Supplier number. The field is read-only.

• Posting text
  Click the field to edit the posting text.

• Payment target
  Payment target of the selected receipt. This field is read-only.

• Exchange rate
  Click the field to edit the exchange rate.

• Cost center
  Click the field to edit the cost center.

• Cost object
  Click the field to edit the cost object.

• [SAVE]
  Click this button to save any changes made to receipt data.

• [TAKE OVER SELECTED ONES]
  Click this button to post the selected receipts in the system.

• [SPLIT]
  Click this button to perform a split posting if necessary. The Breakdown posting window is displayed, see Breakdown posting.

Attached document

Accounting > Post > Button EDIT > Menu entry Supplier receipts > Tab Overview > Button B

This window can also be accessed via the following tabs and buttons in the user interface:

• POSTINGS
• Postings input line
• ACCOUNT SHEET
• OPEN ITEMS

/Folder/Document file name Page x
This path displays the file location, name and page.

• 
  Click this button to display the previous document.

• 
  Click this button to display the next document.

• 
  Click this button to display the first page of the selected document.

• 
  Click this button to display the previous page of the selected document.

• 
  Click this button to display the next page of the selected document.

• (-)
  Click this button to zoom in the selected document.

• (+)
  Click this button to zoom out the selected document.

• Download file
  Click this button to download the document.

A miniature view of the selected document is displayed in the bottom right corner of the workspace.

• [CANCEL ASSIGNMENT]
  Click this button to unassign the receipt from the selected posting. The Attached document window is closed. This button is only displayed when needed.

• [CLOSE]
  Click this button to close the Attached document window.

Breakdown posting

Accounting > Post > Button EDIT > Menu entry Supplier receipts > Tab Financial accounting takeover > Select receipt > Button SPLIT

The list displays the selected receipt for the split posting. Depending on the settings, the displayed columns may vary. All fields are read-only.

• Supplier
  Supplier number. By default, this field is empty.

• ContraAcct
  Contra account number.

• Reference 1
  Receipt 1 value, usually the invoice number.

• Reference 2
  Receipt 2 value, which can be any other reference number, such as the order number.

• Posting text
  Posting text.

• Date
  Posting date.

• Amount
  Turnover amount.

• Payment target
  Payment target of the receipt. By default, this field is empty.

• REST
  Remaining amount to be split.

By default, the data of the selected receipt is preset in the input line.

• Turnover
  Click the field to edit the turnover amount for each partial posting.

  When the total receipt amount has been divided, the rest amount will equal 0. At this point, the [APPLY] button is unlocked and can be selected.

• ContraAcct
  Click the field to edit the corresponding contra account for each partial posting.

• Reference 1
  Click the field to edit the receipt 1 value for each partial posting.

• Reference 2
  Click the field to edit the receipt 2 value for each partial posting.

• Date
  Receipt date. This field is read-only.

• Supplier
  Supplier number. This field is read-only.

• Posting text
  Click the field to edit a posting text for each partial posting.

• Payment target
  Payment target of the receipt. This field is read-only.

• Exchange rate
  Click the field to edit the exchange rate.

• Cost center
  Click the field to edit the applicable cost center.

• Cost object
  Click the field to edit the applicable cost object.

• [SAVE]
  Click this button to save the partial postings and record them in the selected posting period.

• [DELETE]
  Click this button to delete a selected partial posting. This button is only unlocked, if a partial posting is selected.

• [CLEAR]
  Click this button to clear all input line fields.

• [APPLY]
  Click this button to apply the split posting.

Account balance

Accounting > Post > Button EVALUATIONS > Menu entry Account balance

• Account
  Enter the account number to be displayed.

• Date
  Enter the period to be included. The start and the end date of the currently selected fiscal year is displayed by default.

• Sorting
  Click the drop-down list to select the sorting mode. The following options are available:

  • Date
    Select this option to sort the data by date. If sorting by date is selected, the Debit-credit interest rate fields are displayed.
  • Amount
    Select this option to sort the data by amount.

• Debit-credit interest rate
  Enter the corresponding values in both fields.

• Sorting
  Click the drop-down list to select the sorting mode. The following options are available:

  • Normal
    Select this option to include all data available matching the previously selected criteria.
  • By cost centers
    Select this option to sort the data by cost center. When selecting this option, a new drop-down list is displayed containing the available cost centers. This option is only displayed if cost centers have been set up, see Cost accounting.
  • By cost object
    Select this option to sort the data by cost object. When selecting this option, a new drop-down list is displayed containing the available cost objects. This option is only displayed if cost objects have been set up, see Cost accounting.

• [CLOSE]
  Click this button to close the window.

• [PRINT]
  Click this button to create the evaluation report in a printable format. An evaluation report preview is displayed in a new window.

Account sheet

Accounting > Post > Button EVALUATIONS > Menu entry Account sheet

• Accounts newly posted to
  Select the checkbox to include only the newly added postings.

• Reset mark
  This checkbox must be selected for the previously set function to work.

• Month
  Enter the period of months to be included.

• Date
  Enter the date range. The valid date format is DDMMYY.

• Accounts
  Enter the account number range to be displayed.

• Sorting
  Click the drop-down list to select the sorting mode. The following options are available:

  • Normal
    Select this option to include all data available matching the previously selected criteria.
  • By cost centers
    Select this option to sort the data by cost center. When selecting this option, a new drop-down list is displayed containing the available cost centers. This option is only displayed if cost centers have been set up, see Cost accounting.
  • By cost object
    Select this option to sort the data by cost object. When selecting this option, a new drop-down list is displayed containing the available cost objects. This option is only displayed if cost objects have been set up, see Cost accounting.

• [CANCEL]
  Click this button to cancel the selection. The Account sheet window is closed.

• [PRINT]
  Click this button to create the evaluation report in a printable format. The evaluation report preview is displayed in a new window.

Journal

Accounting > Post > Button EVALUATIONS > Menu entry Journal

• Month
  Enter the period of months to be included.

• Journals
  Enter the period of journals to be included.

• Sorting
  Click the drop-down list to select the sorting mode. The following options are available:

  • Normal
    Select this option to include all data available matching the previously selected criteria.
  • By cost centers
    Select this option to sort the data by cost center. When selecting this option, a new drop-down list is displayed containing the available cost centers. This option is only displayed if cost centers have been set up, see Cost accounting.
  • By cost object
    Select this option to sort the data by cost object. When selecting this option, a new drop-down list is displayed containing the available cost objects. This option is only displayed if cost objects have been set up, see Cost accounting.

• [CANCEL]
  Click this button to cancel your selection. The Journal window is closed.

• [PRINT]
  Click this button to create the evaluation report in a printable format. The evaluation report preview is displayed in a new window.

Balance list

Accounting > Post > Button EVALUATIONS > Menu entry Balance list

• Billing month
  Click the drop-down list to select the month to be included. The following options are available:

  • 0 - Balances carried forward
  • 1 - 12 - (calendar month)
  • 13 - 15 - Subsequent postings
  • 16 - 25 - Closing postings
  • 99 - General month

• Accounts
  Click the drop-down list to select the accounts to be displayed. The following options are available:

  • Impersonal accounts
    Select this option to include impersonal accounts only.
  • Customers (10000 - 69999)
    Select this option to include customers accounts only.
  • Suppliers (70000 - 99999)
    Select this option to include suppliers accounts only.
  • Individual
    Select this option to enter a self-defined account number range. When selecting this option, the fields Accounts from and Accounts to are displayed.

• Accounts from
  Enter the start number of the account range. This field is only displayed if the option Individual is selected in the Accounts drop-down list.

• Accounts to
  Enter the end number of the account range. This field is only displayed if the option Individual is selected in the Accounts drop-down list.

• Layout
  Click the drop-down list to select the layout. There following options available:

  • Normal
    Select this option to display a normal view.
  • Balance list
    Select this option to display a balance list view.

• Sorting
  Click the drop-down list to select the sorting mode. The following options are available:

  • Normal
    Select this option to include all data available matching the previously selected criteria.
  • By cost centers
    Select this option to sort the data by cost center. When selecting this option, the Cost center and the Show distribution drop-down list are displayed. This option is only displayed if cost centers have been set up, see Cost accounting.
  • By cost objects
    Select this option to sort the data by cost object. When selecting this option, the Cost object and the Show distribution drop-down list are displayed. This option is only displayed if cost objects have been set up, see Cost accounting.

• Cost center
  Click the drop-down list to select the applicable cost center. All available cost centers are displayed in the list.

• Cost object
  Click the drop-down list to select the applicable cost object. All available cost objects are displayed in the list.

• Show distribution
  Select whether or not allow further customization on the evaluation report. This drop-down list is only displayed if either the option By cost centers or By cost objects is selected in the Sorting drop-down list. The following options are available:

  • No
  • Yes

• [CANCEL]
  Click this button to cancel your selection. The Balance list window is closed.

• [PRINT]
  Click this button to create the evaluation report in a printable format.

Open items

Accounting > Post > Button EVALUATIONS > Menu entry Open items

• Accounts
  Click the drop-down list to select the accounts to be displayed. The following options are available:

  • Customers (10000 - 69999)
    Select this option to include customers accounts only.
  • Suppliers (70000 - 99999)
    Select this option to include suppliers accounts only.
  • Individual
    Select this option to enter a self-defined account number range. When selecting this option, two new Accounts fields are displayed. Enter the applicable account number range in these fields.

• Month up to
  Click the drop-down list to select the month range to be included. All months between month 0 and the selected month will be displayed. The following options are available:

  • 0 - Balances carried forward
  • 1 - 12 - (calendar month)
  • 13 - 15 - Subsequent postings
  • 16 - 25 - Closing postings
  • 99 - General month

• Format
  Click the drop-down list to select the desired format. The following options are available:

  • Short format
  • Short format, reduce postings
  • Detailed

• Print manually cleared open items
  Select the checkbox to include all manually cleared open items.

• [CANCEL]
  Click this button to cancel your selection. The Open items window is closed.

• [PRINT]
  Click this button to create the evaluation report in a printable format. An evaluation report preview is displayed in a new window.

BWA

Accounting > Post > Button EVALUATIONS > Menu entry BWA

• Sorting
  Click the drop-down list to select the sorting mode. The following options are available:

  • Normal
    Select this option to include all data available matching the previously selected criteria.
  • By cost centers
    Select this option to sort the data by cost center. When selecting this option, a new drop-down list containing the available cost centers is displayed. This option is only displayed if cost centers have been set up, see Cost accounting.
  • By cost objects
    Select this option to sort the data by cost object. When selecting this option, a new drop-down list is displayed containing the available cost objects. This option is only displayed if cost objects have been set up, see Cost accounting.

• Print cost center allocation
  Select the checkbox to display the cost center allocation.

• Month from - to
  Click the drop-down lists to select the month range to be included. The following options are available:

  • 0 - Balances carried forward
  • 1 - 12 - (calendar month)
  • 13 - 15 - Subsequent postings
  • 16 - 25 - Closing postings
  • 99 - General month

• Comparison year - Comparison year 2
  Click the drop-down list to select two different years to be compared with each other. All available fiscal years are displayed in the list. If no year for comparison is desired, select the option No year for comparison.

• BWA number
  Click the drop-down list to select the BWA report type to be created. All available BWA reports are displayed in the list. The following options are available by default:

  • 1: Profit and loss account
  • 2: Cash basis accounting
  • 3: Liquidity statement
  • 6: Liquidity
  • 20: Monthly balance

  These evaluation reports are preconfigured in the system. All available reports can be completely customized or used as provided, and new reports can also be created. Any newly created reports will be displayed in the drop-down list. For detailed information about creating and managing BWA reports, see Manage BWA reports.

• Layout
  Click the drop-down list to select the desired layout. The following options are available:

  • Month - cum. - cum. previous year
  • 13 months cumulative
  • Previous year comparison
  • 13 months with comparison

• Show account
  Click the drop-down list to select whether or not the account number is to be included. The following options are available:

  • No
  • Yes

• [CANCEL]
  Click this button to cancel your selection.

• [PRINT]
  Click this button to create the evaluation report in a printable format. An evaluation report preview is displayed in a new window.

ProfitCenter

Accounting > Post > Button EVALUATIONS > Menu entry ProfitCenter

• Month
  Click the drop-down list to select the month to be included. The following options are available:

  • 0 - Balances carried forward
  • 1 - 12 - (calendar month)
  • 13 - 15 - Subsequent postings
  • 16 - 25 - Closing postings
  • 99 - General month

• Comparison year
  Click the drop-down list to select a comparison year. If no year for comparison is desired, select the option No comp. year.

• Cost object group
  Click the drop-down list to select a cost object group. If no cost object group is needed, select the option 0 - No group.

  For detailed information about creating and managing cost objects, see Cost accounting.

• BWA number
  Click the drop-down list to select the BWA report type to be created. All available BWA reports are displayed in the list. The following options are available by default:

  • 1: Profit and loss account
  • 2: Cash basis accounting
  • 3: Liquidity statement
  • 6: Liquidity
  • 20: Monthly balance

  These evaluation reports are preconfigured in the system. All available reports can be completely customized or used as provided, and new reports can also be created. Any newly created reports will be displayed in the drop-down list. For detailed information about creating and managing BWA reports, see Manage BWA reports.

• Layout
  Click the drop-down list to select the desired layout. The following options are available:

  • Month - Month previous year
  • Month - cum. - cum. previous year
  • 13 months
  • Front page

• [CANCEL]
  Click this button to cancel your selection. The BWA window is closed.

• [PRINT]
  Click this button to create the evaluation report in a printable format. An evaluation report preview is displayed in a new window.

Cost object comparison

Accounting > Post > Button EVALUATIONS > Menu entry Cost object comparison

• Month
  Click the drop-down list to select the month to be included. The following options are available:

  • 0 - Balances carried forward
  • 1 - 12 - (calendar month)
  • 13 - 15 - Subsequent postings
  • 16 - 25 - Closing postings
  • 99 - General month

• Cost object group
  Click the drop-down list to select a cost object group. All available cost object groups are displayed in the list.

  For detailed information about creating and managing cost objects, see Cost accounting.

• BWA number
  Click the drop-down list to select the BWA report type to be created. All available BWA reports are displayed in the list. The following options are available by default:

  • 1: Profit and loss account
  • 2: Cash basis accounting
  • 3: Liquidity statement
  • 6: Liquidity
  • 20: Monthly balance

  These evaluation reports are preconfigured in the system. All available reports can be completely customized or used as provided, and new reports can also be created. Any newly created reports will be displayed in the drop-down list. For detailed information about creating and managing BWA reports, see Manage BWA reports.

• [CANCEL]
  Click this button to cancel your selection. The Cost object comparison window is closed.

• [PRINT]
  Click this button to create the evaluation report in a printable format. An evaluation report preview is displayed in a new window.

Chart of accounts

Accounting > Post > Button EVALUATIONS > Menu entry Other > Sub-menu entry Chart of accounts

• Accounts
  Enter the account number range to be displayed.

• Sorting
  Click the drop-down list to select the sorting mode. The following options are available:

  • By number
  • By name

• ONLY posted to
  Select this checkbox to display only accounts posted to.

• [CANCEL]
  Click this button to cancel your selection. The Chart of accounts window is closed.

• [PRINT]
  Click this button to create the evaluation report in a printable format. An evaluation report preview is displayed in a new window.

Debtors/creditors

Accounting > Post > Button EVALUATIONS > Menu entry Other > Sub-menu entry Deb./cred.

• Accounts
  Enter the account number range to be displayed.

• [CANCEL]
  Click this button to cancel your selection. The Debtors/creditors window is closed.

• [PRINT]
  Click this button to create the evaluation report in a printable format. An evaluation report preview is displayed in a new window.

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