Open items

Accounting > Post > Tab OPEN ITEMS

All & account open items

The OPEN ITEMS tab displays any open items in the system, that is, any business transactions that have not yet been completed.

There are two view modes:

  • If no account is selected, the OPEN ITEMS tab displays all open items in the Accounting module.

  • If an account is selected, the OPEN ITEMS tab displays only the open items for the selected account.

You can either select an account in the POSTINGS tab and switch to the OPEN ITEMS tab or directly enter an account and/or contra account number in the input line in the bottom. For detailed information about accessing open items, see Manage the open items.

If a contra account number is specified in the Contra account field of the input line, the open items for the corresponding contra account are displayed. If no contra account number is entered, but an account number is specified in the Account field of the input line, the open items for the corresponding account are displayed.

If no open items exist for the selection, the No open items exist notice is displayed.

In all tabs of the Post menu entry, an identical header is displayed. For detailed information on the contained elements and the corresponding functions, see Postings header.

  • Previous (Previous)
    Click this button to display the open items of the previous available account number.

  • Next (Next)
    Click this button to display the open items of the next available account number.

    These buttons are only available when the open items for a selected account are displayed.

Open items list

The list displays all open items for the selected account, contra account, or for all accounts. All fields are read-only.

Above the corresponding open items in the list, the number, name and currency of the respective account are displayed. After each open item the balance of this open item is displayed.

  • Seq. no.
    Sequential number of the posting. The posting numbers must be sequential and are added by the system automatically.

  • Date
    Posting date. The valid date format is DDMMYY.

  • PP
    Month number of the posting period.

  • Jnl
    Journal number of the posting period.

  • M
    Select the checkbox to select the open item for manually clearing. This column is only displayed if an account or contra account is entered in the input line.

    Manually cleared postings are marked with an asterisk next to the checkbox.

  • Contra account
    Contra account number.

  • Tax key
    Tax key applied to the posting.

  • Receipt 1
    Receipt 1 value, usually the invoice number. The information provided in this field is essential, as the system identifies and groups together any subsequent postings taking this field as reference, for example for an invoice settlement or a credit note in case of refund.

  • Receipt 2
    Receipt 2 value, which can be any other reference number, such as the order number.

  • Cost 1
    Number of the selected cost center. This field is only applicable if at least one cost center has been set up. For detailed information, see COST ACCOUNTING.

  • Cost 2
    Number of the selected cost object. This field is only applicable if at least one cost object has been set up. For more details, see COST ACCOUNTING.

  • Debit
    Debit amount of the selected account.

  • Credit
    Credit amount of the selected account.

  • (Unnamed column)
    Indication of whether a receipt has been linked to the posting. If a receipt has been linked to the posting, the B (B) button is displayed. Click the button to display the corresponding receipt in the Attached document window. For detailed information, see Attached document.

  • Text
    Posting text.

  • Radio button Standard open items view
    Select this radio button to display all open items for the selected account. This radio button is only displayed if an account or contra account is entered in the input line.

  • Radio button Show manually cleared open items
    Select this radio button to display only the manually cleared open items for the selected account. This radio button is only displayed if an account or contra account is entered in the input line.

  • [CLEAR MANUALLY]
    Click this button to clear the selected open item(s) manually. This button is only displayed if an account or contra account is entered in the input line. For detailed information, see Check the open items for an account.

  • [CANCEL CLEARING]
    Click this button to reverse the manual clearance for the selected items. This button is only displayed if the Show manually cleared open items radio button is selected.

In all tabs of the Post menu entry, an identical footer with the input line is displayed. In the Open items tab, the input line serves the only purpose of selecting an account if no posting is selected in the POSTINGS tab. For detailed information on the contained elements and the corresponding functions, see Postings input line.

Attached document

Accounting > Post > Tab OPEN ITEMS > Button B

For a detailed description of this window and the corresponding functions, see Attached document.

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