Cost accounting

Accounting > Settings > Tab COST ACCOUNTING

• Cost accounting
  Click the corresponding drop-down list to select the relevant accounting period (fiscal year and month) and the cost center/object. The following drop-down lists are displayed:

  • Fiscal year drop-down list
    Click the drop-down list to select the relevant fiscal year. All available fiscal years are displayed in the list.
  • Month drop-down list
    Click the drop-down list to select the relevant month. The following options are available:
    • 0 - Balances carried forward
    • 1 - 12 - (months)
    • 13 - 15 - Subsequent postings
  • Cost accounting drop-down list
    Click the drop-down list to select the cost type. The following options are available:
    • Cost 1 - Cost center
      Select this option to display the available cost centers in the selected accounting period or to create a new one.
    • Cost 2 - Cost object
      Select this option to display the available cost objects in the selected accounting period or to create a new one.

  All available cost centers or objects in the selected accounting period are displayed in the list. Depending on the selected cost type in the cost accounting drop-down list, the list and the input fields vary:

  • Cost center
  • Cost object

Cost center

Accounting > Settings > Tab COST ACCOUNTING > Drop-down option Cost 1 - Cost center

The list displays all available cost centers in the selected accounting period. All fields are read-only. If no cost center has been created in the selected accounting period, the No cost centers defined notice is displayed.

• Cost.
  Cost center number.

• Description
  Cost center descriptive name.

• Inactive
  Cost center status. The word Inactive is displayed if the cost center has been deactivated. An inactive cost center is locked for postings.

• Active from
  Validity start date. The posting period in which the cost center has been created and/or set to active is displayed.

The input fields below allow to enter or modify the cost center details.

• Active
  Select this radio button to activate the cost center after saving.

• Inactive
  Select this radio button to deactivate the cost center after saving.

• Cost center
  Enter the cost center number. Only numbers are allowed. The number of digits is limited to 4.

• Description
  Enter a descriptive name for the cost center.

• Text
  Enter a longer description or comments to the cost center. The text is not displayed in the list.

• Allocation to cost objects
  Specify how to allocate costs from different cost centers to individual cost objects. This field is only displayed if at least one cost object has been created. The following button is displayed:

  • [ALLOCATION TABLE]
    Click this button to display the Allocation table window, see Allocation table.

• [SAVE & NEW]
  Click this button to save the new cost center. The button is locked if a cost center has been selected. For detailed information about creating a cost center, see Create a cost center.

• [SAVE]
  Click this button to save any changes made to the selected cost center. The button is only unlocked if a cost center has been selected. For detailed information about editing a cost center, see Edit a cost center.

• [DELETE]
  Click this button to delete the selected cost center. The button is only unlocked if a cost center has been selected. For detailed information about deleting a cost center, see Delete a cost center.

• [CLEAR]
  Click this button to clear all input fields.

• [PRINT]
  Click this button to print the cost center or object. The Print cost center/object window is displayed, see Print cost center/object.

Cost object

Accounting > Settings > Tab COST ACCOUNTING > Drop-down option Cost 2 - Cost object

The list displays all available cost objects in the selected accounting period. All fields are read-only. If no cost object has been created in the selected accounting period, the No cost objects defined notice is displayed.

• Cost.
  Cost object number.

• Description
  Cost object descriptive name.

• Inactive
  Cost object status. The word Inactive is displayed if the cost object has been deactivated. An inactive cost object is locked for postings.

• Active from
  Validity start date. The posting period in which the cost object has been created and/or set to active is displayed.

• ProfitCenter
  Assigned profit center.

The input fields below allow to enter or modify the cost object details.

• Active
  Select this radio button to activate the cost object after saving.

• Inactive
  Select this radio button to deactivate the cost object after saving.

• Cost object
  Enter the cost object number. Only numbers are allowed. The number of digits is limited to 5.

• Description
  Enter a descriptive name for the cost object.

• Text
  Enter a longer description or comments to the cost object. The text is not displayed in the list.

• Debtor
  Enter the debtor or customer number, if necessary. Alternatively, click the [SEARCH] button to search for a debtor or customer.

  • [SEARCH]
    Click this button to select a customer or debtor for the Debtor field. Th Select address window is displayed, see Select address.

• ProfitCenter
  Click the drop-down list to select the appropriate profit center. All available profit centers are displayed in the list. If no profit center must be assigned to the cost object, select the No ProfitCenter option. If no profit center has been created, the 0 - No group option is displayed. Click the [EDIT...] button to edit or create a profit center.

  • [EDIT...]
    Click this button to edit or create a profit center. The ProfitCenter window is displayed, see ProfitCenter.

• [SAVE & NEW]
  Click this button to save the new cost object. The button is locked if a cost object has been selected. For detailed information about creating a cost object, see Create a cost object.

• [SAVE]
  Click this button to save any changes made to the selected cost object. The button is only unlocked if a cost object has been selected. For detailed information about editing a cost object, see Edit a cost object.

• [DELETE]
  Click this button to delete the selected cost object. The button is only unlocked if a cost object has been selected. A cost object can only be deleted if no costs from any cost center are assigned to it. For detailed information about deleting a cost object, see Delete a cost object.

• [CLEAR]
  Click this button to clear all input fields.

• [PRINT]
  Click this button to print the cost center or object. The Print cost center/object window is displayed, see Print cost center/object.

Print cost center/object

Accounting > Settings > Tab COST ACCOUNTING > Button PRINT

• Cost center/object
  Click the drop-down list to select whether the cost centers or cost objects are to be printed. The following options are available:

  • Cost 1 - Cost center
    The cost centers within this list will be printed according to the settings specified in the following.
  • Cost 2 - Cost object
    The cost objects within this list will be printed according to the settings specified in the following.

• Active
  Select the checkbox to include all active cost centers/objects for printing.

• Inactive
  Select the checkbox to include all inactive cost centers/objects for printing.

• Numbers from-to
  Enter the cost centers/objects number range to be printed.

• Month
  Click the drop-down list to select the desired month to be printed. All available months are displayed in the list.

• Fiscal year
  Click the drop-down list to select the desired fiscal year to be printed. All available fiscal years are displayed in the list.

• [CANCEL]
  Click this button to cancel the printing process. The Print cost center/object window is closed.

• [PRINT]
  Click this button to print the cost centers/objects according to the selected settings. A print preview is displayed in the window.

Allocation table

Accounting > Settings > Tab COST ACCOUNTING > Drop-down option Cost 1 - Cost center > Button ALLOCATION TABLE

• Select ProfitCenter
  Click the drop-down list to select a profit center. All available profit centers are displayed in the list. Additionally, the following options are available:

  • All ProfitCenters
    All available profit centers will be included.
  • 0 - No group
    No profit center will be included.

  The columns in the allocation list change according to the selected profit center option.

• [UPDATE]
  Click this button to update the table.

  Note that any changes made must be saved first by clicking the [SAVE] button at the bottom. Otherwise, all changes will be rejected when updating the list.

• [CHANGE PERIOD]
  Click this button to change the period. The Select period window is displayed, see Select period.

• [EXCEL]
  Click this button to display the EXCEL context menu. The following options are available:

  • Export current page
    Click this option to export the allocation table currently displayed. The allocation table is exported in Excel format and saved by default in the Downloads folder in your device.

  • Export all
    Click this option to export all available allocation tables. The allocation tables are exported in Excel format and saved by default in the Downloads folder in your device.

    The [EXCEL] button is only displayed if the Statistics module is installed.

The list displays the allocation of costs among the cost centers and objects. Depending on the selected profit center option, the displayed columns may vary.

• Cost center
  Cost center name. This field is read-only.

• Cost object
  Double-click a cost object field to activate the field and define the cost allocation. The following options are available:

  • If the Percentage option is selected in the drop-down list in the Allocation column, enter a percentage value in the field.
  • If the Formula option is selected in the drop-down list in the Allocation column, click the drop-down list and select the appropriate option:
    • Active
      Select this option to apply the formula specified in the Formula column to the selected cost object.
    • Inactive
      Select this option to ignore the formula for the selected cost object.

  For each available cost object, a single column is displayed in the list.

• Σ %
  Total sum or total percentage of all cost objects. The displayed number changes automatically. The total must equal 100 to be saved. That means that all cost centers' costs must be allocated to the individual cost objects. Otherwise, an error message is displayed when clicking the [SAVE] button.

• Allocation
  Double-click this field to activate it. Click the drop-down list to select the allocation method. The following options are available:

  • Percentage
    Select this option to allocate costs based on individual percentages per cost object.
  • Formula
    Select this option to allocate costs based on a formula defined in the Formula field.

• Formula
  Double-click this field to activate it and enter an Excel formula. The basic calculating operations (+, -, *, /) are permitted.

• [CLOSE]
  Click this button to close the Allocation table window.

• [PRINT]
  Click this button to print the allocation table. The Allocation table window is displayed, see Print allocation table.

• [SAVE]
  Click this button to save any changes made to the allocation table. The Saving... pop-up window is displayed.

Select period

Accounting > Settings > Tab COST ACCOUNTING > Drop-down option Cost 1 - Cost center > Button ALLOCATION TABLE > Button CHANGE PERIOD

• (Cancel)
  Click this button to cancel changing the period. All changes are rejected. The Select period window is closed.

• FY
  Click the drop-down list to select the desired fiscal year. All available fiscal years are displayed in the list.

• Month
  Click the drop-down list to select the desired month. All available months are displayed in the list.

• [OK]
  Click this button to confirm the selected period. The Select period window is closed. The Allocation table window is displayed for the selected period.

Print allocation table

Accounting > Settings > Tab COST ACCOUNTING > Drop-down option Cost 1 - Cost center > Button ALLOCATION TABLE > Button PRINT

• Month from - to
  Click the drop-down lists to select the desired month range. If you want to select only a single month, select the same month in both drop-down lists. The drop-down lists display all available months in the system. The following options are available:

  • 0 - Balances carried forward
  • 1 - 12 - (calendar month)
  • 13 - 15 - Subsequent postings
  • 99 - General month

• Fiscal year
  Click the drop-down list to select the desired fiscal year. All available fiscal years are displayed.

• [CANCEL]
  Click this button to cancel the print process. The Print allocation table window is closed.

• [PRINT]
  Click this button to print the allocation table according to the selected settings. A print preview is displayed in the window.

Select address

Accounting > Settings > Tab COST ACCOUNTING > Drop-down option Cost 2 - Cost object > Button SEARCH

For a detailed description of this window and the corresponding functions, see Customer/supplier list.

ProfitCenter

Accounting > Settings > Tab COST ACCOUNTING > Drop-down option Cost 2 - Cost object > Button EDIT

ProfitCenter

• ProfitCenter
  Click the drop-down list to select a profit center. All available profit centers are displayed in the list. By default, the first profit center is preselected. The details to the selected profit center are displayed in the Selected ProfitCenter section and can be edited.

• [NEW...]
  Click this button to create a profit center. The input fields in Selected ProfitCenter section are cleared.

Selected ProfitCenter

• Number/name
  Enter or modify the profit center number in the first field. Only numbers greater than 0 are allowed. The number of digits is limited to 3.
  Enter or modify the profit center name in the second field.

• Description
  Enter or modify a description to the profit center.

• [DELETE]
  Click this button to delete the selected profit center.

• [SAVE]
  Click this button to save the new profit center or any changes made.