Create a manual posting

Even though a lot of transactions can be posted automatically through the automated functions across the different modules, manual record postings are still necessary.

It is essential to select the correct accounting period, that is, the correct fiscal year, month and journal, before making a manual posting. For detailed information, see Select fiscal year.

Prerequisites

A fiscal year has been selected, see Select fiscal year.

Procedure

Accounting > Post > Tab POSTINGS

Postings

  1. If necessary, click the Currency code drop-down list and select the appropriate currency for the posting. All available currencies are displayed in the list. By default, the base currency is preselected.

  2. Enter the posting amount in the Turnover field. This field is mandatory.

    The fields Turnover, Contra account, Date and Account must be filled to create a manual posting.

  3. Enter an account number in the Contra account field.

    After you have entered at least two numbers in the field, a list is displayed below the field with all accounts matching the entry. You can also select the corresponding account in the list.

  4. Enter a reference number, usually the invoice number, in the Receipt 1 field.

  5. Enter the date for the manual posting in the Date field. The valid date format is DDMMYY.

  6. Enter an account number in the Account field.

    After you have entered at least two numbers in the field, a list is displayed below the field with all accounts matching the entry. You can also select the corresponding account in the list.

  7. If desired, enter any other relevant manual posting information in the corresponding fields, for example the detailed description of the transaction background or the cost center/object number in case you work with cost accounting.

  8. Click the [POST] button.
    The manual posting is created. The notice "Posted." is displayed above the input line. The manual posting is displayed in the postings list.
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